Ward Clerk

Responsibilities

Works under the direction of the bishopric and fulfills responsibilities assigned by the bishop as outlined below:

Record-keeping

• Certificates for blessing, baptism and confirmation, and priesthood ordination are given to ward members
• Prepare Officers Sustained form for ward Conference
• Record information for ward disciplinary councils
• Maintain and update ward website
• Prepare, record and deposit any funds received
• Make sure financial obligations are paid promptly
• Prepare annual ward budget
• Reconcile accounts
• Prepare and organize records for tithing settlement

Review ward records and reports

• Ensure membership records are updated and accurate
• Ensure certificates of blessing, baptism and confirmation, and priesthood ordinations are given to members.
• Ensure ward’s annual history is kept current and submitted.
• Provide instruction on record-keeping responsibilities

Knowledgeable of audit procedures and reports

Handle ward historical records

Oversee assistant ward clerks

Handbook references

Handbook 1: Chapter 13, section 13.4.2 and 13.4.3

Handbook 1: Chapter 14, section 14.3.2

Meetings

Bishopric meeting, Ward PEC, Ward Council, all other meetings as assigned by bishop.

Priesthood leader

Bishop